Accessibility Checkers

Is your public content fully compliant with the law?  Which accessibility checker can you use to tell?

(Contact Email Web Team for more assistance)

Color Contrast Checkers

Word Doc (use Built-in Checker)

Steps to Run

Word's Checker (Built into Word)

  1. Click on 'File' menu in Word

  2. Click on 'Info' in left menu

  3. Click 'Check for Issues' button

  4. Click 'Check Accessibility

**Checkers are built into PowerPoint & Excel - accessed same way as above

Google Doc (Grackle checker)

Steps to Run

(Login with R10 Google ID & password)

  1. Initial install:
    Go to Google Workspace
    Marketplace & install 'Grackle' for Docs, Sheets & Slides (3 links)

  2. In Google Doc, click 'Extensions', 'Grackle Docs', 'Launch'

  3. Fix any errors (red checkmarks)

PDFs

Better to create an accessible PDF from the start (Using Word or Google)

Check and fix using Equidox PDF Checker

  • TDS purchased one license per service area that can be shared non-concurrently (logout after use)

  • If additional licenses are needed they are $1200 / yr.

If Equidox is not available, use Adobe Acrobat DC Checker
(Adobe Acrobat is site-licensed for R10 staff - download via R10 'Software Center' - use Windows search to find)

Video transcript / CC

If using Zoom, review & correct transcript yourself in Zoom

or --
Import any video file into Otter.ai to generate transcript ($120 / year - can share using 1 (generic) login, just not concurrently)

-- or --
See R10 Connect YouTube Request Form to upload video to R10 YouTube channel

- or -
Send to Rev for human captioning (cost involved)

Installing Checkers & Licensing

Grackle -- For Google products; Site-licensed for all R10 staff use

Microsoft products -- Word, Excel, PowerPoint 

  • Microsoft products have built-in checkers in their 'File', 'Info' menus

Equidox - for PDF Remediation

Otter.ai - for Video transcript remediation

Checker Tutorials & Demos

Screen Reader (Free)

Always Check Keyboard-Only Navigation

Online items (webpages, PDFs, etc.) must be navigable using ONLY a keyboard (can you navigate completely without a mouse?).  Automated checker software cannot duplicate this testing, so we (people) need to check this manually.  Here's more info:

If your online item fails keyboard testing (i.e. you cannot access, uses menus, use a video player, or open every item using only a keyboard) then contact the Web Team for assistance.