Teams Presence or Availability
'Presence' is the colored circle that appears by your profile photo in Teams and indicates your availability. This setting can be changed manually from the dropdown below your profile photo. You can also type in a custom status message and set a time duration for many of these options.
User-configured | App-configured |
|---|---|
Available | Available |
| Available, Out of Office. Note: Out of office is automatically set for the periods of time where the user sets "automatic replies." If the user is using Teams during these periods of time, the user's presence is shown alongside the Out of Office indicator. |
Busy | Busy |
| In a call |
| In a meeting |
| In a call, out of office |
Do not disturb |
|
| Presenting |
| Focusing. Focus happens when the users schedule focus time in MyAnalytics/Insights in their calendars. |
Away | Away |
| Away Last Seen time |
Be right back |
|
Appear offline | Offline. When users aren't logged in on any of their devices for a few minutes, they appear offline. |
| Status unknown |
| Out of Office. Out of Office is used when an automatic reply is set or your calendar has an event that's set to show as "Out of Office." |
App-configured presence states are based on:
User activity (Available, Away)
Outlook calendar states (In a meeting)
Teams app states (In a call, Presenting).
When you're in focus mode based on your calendar, Focusing is the state people see in Teams. Focus mode displays as Do not disturb in other products.
Presence state changes to Away when you lock your computer or when your computer enters idle or sleep mode. On a mobile device, your presence status changes to Away whenever the Teams app is in the background.
Users receive all chat messages sent to them in Teams regardless of their presence state.
If a user is offline when someone sends them a message, the chat message appears in Teams the next time the user is online.
If a user state is set to Do not disturb, the user still receives chat messages, but banner notifications aren't displayed.
Users receive calls in all presence states except for Do not disturb, in which incoming calls go to voicemail.
'Priority' access callers will ring through the 'Do not disturb' setting - they are not blocked. Users can add people to their priority access list by going to Settings > Privacy in Teams.